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Nowadays, it is very important to organize life in such a way that one can have enough time for everything. This problem becomes very acute when you are in search of a job. You have to monitor the labor market, to go for interviews, to prepare all the necessary documents. It may seem that you have no time for anything and life is getting out of the control. The best CV writing company has great news for you. You may use this wonderful service and forget about rough times. There are a lot of advantages of using the assistance of real professionals that is why this service is highly popular all over the world. You may be sure that:
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We also want to share some tips on the effective time management that will help you avoid the stresses in life.
Numerous studies by scientists and hundreds of books on personal effectiveness state that any habit will become part of your life in just 21 days. But time management is difficult to call a habit. This is an approach to organizing work and personal time. The professional resume creator and proofreader is going to describe below how to understand that it is time to start using time management and how to integrate it into work in stages.
WHY IS IT CONSTANTLY NOT ENOUGH TIME?
When a person realizes that he/ she is sorely lacking time, the problem does not always lie in a large number of projects and a heightened sense of responsibility. Everyone has been in this position, but not everyone has the courage to admit to him/ herself that the cause of the problems may be in him/ her. Let us consider the main reasons for missing valuable time.
1. No sense of time.
Regular lateness of 5-15 minutes, closing tasks at the last minute and performing tasks right before the deadline, all this indicates a misunderstanding of the presence / absence of time and problems with self-discipline.
2. Lack of priority tasks.
In the absence of priority tasks, it is difficult to distribute the procedure, but it is possible. But first, it's worth considering the priority system again, maybe you missed a moment. If there are no priorities, you can always act on the principle of “eating a frog,” to do the unpleasant thing that has long been postponed until later. Fortunately, cheap custom resume online may ease the unpleasant moment and always ready to help writing a cover letter.
3. Incorrectly placed priorities.
If you strive to solve all problems instantly and reach your desired goals as soon as possible, you will reboot yourself.
4. Excessive self-reliance.
For many managers, a business delegation is a sign of weakness and inability to cope with all matters independently. As a result, instead of effective work, we get stress, fatigue, irritability. While in fact, delegation is not only a rational approach to business and the allocation of your own resources but also a demonstration of your confidence in your own employees and colleagues. The best online resume creator is a person you may delegate the building of the documents for finding a new job with ease.
5. Incorrectly assigned tasks.
There is nothing more offensive and certainly unforeseen as the leadership’s refusal to approve your work and the extension of the deadline. Which leads to redoing what is already done and spending extra time on the project. This happens when the vision of management is different from that of the employee, and the reason for this is unclearly assigned tasks.
6. Failure or refusal to work with work optimization tools.
In this case, you need to study the time management tools and select the appropriate ones.
7. “Time traps.”
Everything that eats up time refers to “time traps”: social networks, conversations, unnecessary meetings, private calls, etc. It is better to refuse social networks during the working day. Take special time for phone calls, mail, and answers to questions, and shorten the time for the meetings, if possible.
When the real reason for the loss of time is revealed, it is much easier to solve it than to try to use the time management techniques “blindly.” Those ways of saving time, which we will discuss later, need to be introduced into work gradually, improving the quality of our lives and increasing work efficiency. Read the article about how to find the job you will love here: http://resume-service.org/blog/how-to-find-a-job-that-you-will-love.
TIME PLANNING GUIDE
- Task list
The plan should indicate all the tasks that need to be performed today, if problems are known for tomorrow, they are also better to be prescribed. Activities should be prioritized in descending order from most important to least crucial. The task list must be reviewed and adjusted every day: delete completed, specify deadlines, add new ones. In addition to daily tasks, goals should be set for a week, a month, and six months. Editing the task list will take 10-15 minutes a day. More helpful hints about what to do if you are overtasked you may read here: http://resume-service.org/blog/what-to-do-if-you-are-overtasked.
Estimate how long it will take to complete the task.
- Time reserve
When making a plan, it is necessary to cover no more than 60% of the working time. The rest of the time becomes a reserve for cases not planned initially, but regularly arising in work. If the working tasks in the completed table exceed 60% of the working time, you can do the following:
- refuse one of the items or move it to the next day
- prioritize and delegate tasks depending on them
- reduction of time spent on each point in the plan
Priorities can be set using the Eisenhower Matrix, in which all functions are divided into 4 groups:
- A - Urgent and important business. Run independently and as soon as possible.
- B - Not urgent, but more important. Run later.
- C - Urgent, but not important business. Can be delegated.
- D - Not urgent and not important business. Move or remove altogether.
Efficient allocation of time is the key to success. There are often cases where the lack of time to resolve professional issues affects the quality of life, personal relationships, and psychological health. In this case, time management is needed. In recent times, the number of work organization and time schemes has reached such a diversity that it will be necessary to allocate time to study them, and books on time management occupy more than one rack in a bookstore. For example, even the cover letter writing may take much time if you are not a professional in this. That is why it is very wise to build your own resume with our assistance.
WHAT IS EXTREME TIME MANAGEMENT?
The foundations of classical time management were formulated in the 60-70s of the last century, but the pace of modern life requires a more rigid and rhythmic approach to organizing time than before. The essence of extreme time management basically lies in the fact that planning is not only working time but all the time (work, rest, sports, sleep, etc.).
- Set a goal and understand why you need to change your temporary habits. Without motivation, it will be difficult to change the usual course of events so clearly defined goals will help not only to organize time more effectively but also to make old dreams come true.
- Watch the time. For several days in a row, mark how much time you have for eating, how much for meetings, calls, and e-mail replies. So you can see what takes you the most time and what processes need to be optimized. What are the top successful habits to optimize your time? Read on our blog.
Answer the following 4 questions:
- What are my life priorities?
- What goals and objectives should be abandoned?
- Which of the priority tasks can be delegated, and which ones should be better done independently?
- What changes in the world can affect your priorities and how long can these changes take?
The scheme can help to answer some of these questions, or the “wheel of life.”
Our life is divided into 8 sectors, each of them is numbered from 0 to 10. Draw the same circle on a piece of paper and evaluate your life for each item. Then connect the dots with each other. If the figure that you got is difficult to call a circle, you have something to work on.
- Delegate routine, low-value tasks. Most often, they “eat up” a lot of time, and your subordinate can easily solve them.
- Eliminate interrupts. In order to get involved in a process, a person needs 5-15 minutes to achieve a high level of concentration. Each time a switch to another task occurs, the process is repeated, it takes 5-15 minutes again to reach the same level of concentration. Therefore, multitasking is a time eater, not its savior. The questions on how to save money and time depend on your level of concentration as well.
- Take the time to develop a strategy. Once a week, sum up the subtotals: How was the week? What goals are achieved? What needs to be done next week, etc.
- Respect your time. If you do not do this, then the surrounding people won’t do it all the more so.
LIFE WITH HARD TIME MANAGEMENT
These rules seem quite ordinary and suitable for absolutely any time management scheme. However, the distribution of time itself is a rather rigid process. So, in order to start living in the rhythm of extreme time management, you need to consider the following:
- Every evening, make a detailed plan for the next day, planning absolutely everything: sleep, breakfast, fees, and a road to work, traffic jams, morning coffee in the office, viewing email, calls, answering questions, etc. Do not forget to celebrate successfully completed cases.
- Do not forget about the "frogs." Thanks to business coach Brian Tracy, this is exactly what the most unpleasant things got to do, as quickly as possible. Brian Tracy has even written several books on this topic, for example, “Eat a Frog! 21 ways to learn to keep up.”
- Eat “elephant piece by piece.” If the task you are facing is unbearable, and the amount of work is significant, divide it into small parts and solve it one by one. These are successful work tips either.
- Use productivity peaks. Each person has a time when he/ she works most efficiently, there is also time for a decline in activity, and there is nothing worse than trying to solve an important task at this moment.
- Leave time for unpredictable situations, for example, traffic jams, also add another 10-15% of the allotted time to work on some tasks. Just in case.
- Delegate authority.
- Make sure that you do not spend too much time on the workflow. If, however, the bureaucracy did not side with your company, consider how to optimize the process and save time.
- Reconsider the need for regular meetings, meetings, and meetings. It is possible that you and your employees could use this time more efficiently during the working day.
Do not forget about the rest. It also needs to be planned: breaks at work, change of activities, evening leisure, good sleep, all this will help you to feel less tired.
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